How to calculate different time rates based on duration in a timesheet of Numbers?

Hi,

I hope someone can point me in the right direction.

I’m creating a timesheet and will input start and end times each day (these will vary). The durations then need to be entered into 3different columns. Ordinary time, 1.5 time, and 2x time.

I need to show the first 8 hours or less as ordinary time, then between 8-11 hrs as 1.5, and anything above 11 as 2x


Any suggestions ?

TIA


[Re-Titled By Moderator]


iPhone 12 Pro, iOS 18

Posted on Mar 15, 2025 10:24 PM

Reply
Question marked as Top-ranking reply

Posted on Mar 16, 2025 3:06 PM

This doesn't sound hard, but maybe I'm missing something.


I started with this table:



For ease, I added a column D that calculates the number of hours worked - a simple calculation of C2 - B2. If you don't want this, you can incorporate the formula in the category calculations, but it's your call.

Either way, this cell needs to be set as a Duration type.


For Ordinary Hours (E2), you need the MINimum of hours worked or 8 (i.e. if Hours Worked is greater than 8, then log 8, otherwise log the hours worked). Therefore, E2=


=MIN("8h",D2)


For the 1.5x hours (F2), you need to find the minimum of 3 (the most number of hours billable at the 1.5x rate) and the number of hours > 8, so F2=


=MIN("3h",D2−E2)


D2 -E2 relates to the amount of overtime (hours worked minus ordinary hours), capped at 3


Similarly, 2x rate (G2) calculates the hours worked minus regular hours and minus 1.5x. hours, capped at 13 hours (can't have more than 13 hours at 2x rate since there are 24 hours in a day, and the first 11 are a lower rate). Therefore G2=


=MIN("13h",D2−E2−F2)

1 reply
Question marked as Top-ranking reply

Mar 16, 2025 3:06 PM in response to Almors

This doesn't sound hard, but maybe I'm missing something.


I started with this table:



For ease, I added a column D that calculates the number of hours worked - a simple calculation of C2 - B2. If you don't want this, you can incorporate the formula in the category calculations, but it's your call.

Either way, this cell needs to be set as a Duration type.


For Ordinary Hours (E2), you need the MINimum of hours worked or 8 (i.e. if Hours Worked is greater than 8, then log 8, otherwise log the hours worked). Therefore, E2=


=MIN("8h",D2)


For the 1.5x hours (F2), you need to find the minimum of 3 (the most number of hours billable at the 1.5x rate) and the number of hours > 8, so F2=


=MIN("3h",D2−E2)


D2 -E2 relates to the amount of overtime (hours worked minus ordinary hours), capped at 3


Similarly, 2x rate (G2) calculates the hours worked minus regular hours and minus 1.5x. hours, capped at 13 hours (can't have more than 13 hours at 2x rate since there are 24 hours in a day, and the first 11 are a lower rate). Therefore G2=


=MIN("13h",D2−E2−F2)

This thread has been closed by the system or the community team. You may vote for any posts you find helpful, or search the Community for additional answers.

How to calculate different time rates based on duration in a timesheet of Numbers?

Welcome to Apple Support Community
A forum where Apple customers help each other with their products. Get started with your Apple Account.