Photo library on external drive not syncing with iCloud or other devices

I recently loaded about 30K photos into the Photo app on my iMac desktop, Photo Library is about 1T. Obviously too big to be stored on my computer's local drive, so I followed Apple's instructions to transfer the library to an external drive which is permanently attached to my iMac. Here's what I can't understand: my desktop's Photo app has all the images available in the Albums that I setup and all changes are updated on that machine if I make any changes or additions, but the Photos apps on my IOS devices as well as on my laptop do not show these Albums. Why not? On iCloud the images that I loaded into Photo app while the Library were still on my computer's internal HD are available, but any that were loaded after the Library was moved to the external drive are not. If the system has been told where the Photo Library is to be found, why doesn't the system continue to update iCloud so that the photos are viewable on all my devices. My iMac system settings are to Optimize storage so that the originals are not stored locally but in iCloud. Nowhere have I seen it documented that if the iPhoto Library is stored on an external drive your Photo iCloud Library is not updated.


[Re-Titled by Moderator]

Original Title: Large Photo Library stored on an external drive does not sync with iCloud or my other devices

Posted on Aug 3, 2025 10:49 AM

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Question marked as Top-ranking reply

Posted on Aug 14, 2025 11:57 AM

It’s taken a while but the problem is now solved. As I indicated in my original emails the Photos Library that I had moved to my external drive was in fact the System Library, that was not the problem. Instead, I discovered that the Library was corrupted.

Unknown to me, and maybe to others, there is a Library Repair Tool which can be invoked by opening the Photos app by holding down the Cmd and Opt keys while clicking the on the Photos app icon to open it. When you do this the Repair Tool loads and will allow you to analyze your System Library and repair any errors that it finds.

I ran the repair tool, errors were found and repaired and now my Library is properly syncing with the iCloud Photos Library.

Previous to this I had never heard of the repair tool. Maybe I live in a bubble and was missing something that everyone else took for granted, but at least as far as I’m concerned, a sadly undocumented feature that would save many of us much time and trouble if more widely written about.

12 replies
Question marked as Top-ranking reply

Aug 14, 2025 11:57 AM in response to Servant of Cats

It’s taken a while but the problem is now solved. As I indicated in my original emails the Photos Library that I had moved to my external drive was in fact the System Library, that was not the problem. Instead, I discovered that the Library was corrupted.

Unknown to me, and maybe to others, there is a Library Repair Tool which can be invoked by opening the Photos app by holding down the Cmd and Opt keys while clicking the on the Photos app icon to open it. When you do this the Repair Tool loads and will allow you to analyze your System Library and repair any errors that it finds.

I ran the repair tool, errors were found and repaired and now my Library is properly syncing with the iCloud Photos Library.

Previous to this I had never heard of the repair tool. Maybe I live in a bubble and was missing something that everyone else took for granted, but at least as far as I’m concerned, a sadly undocumented feature that would save many of us much time and trouble if more widely written about.

Aug 4, 2025 8:56 AM in response to artshot

You need to look over all the posts including Servant of Cats. Your screenshot does not show the library is on the external drive. Please close the Photos app, navigate to the external drive and double click where the library has moved to. Then give iCloud time (a few hours) to sync. If it is still not syncing then you need to give AppleCare a phone call for some hands on assistance.


AppleCare Contact Info


Aug 3, 2025 12:41 PM in response to artshot

Once the library is on the External Hard Disk, did you double click the library in its new location? You would do this with the Photos app closed. When you double click this launches Photos and "tells" the Photos app where the library is now located. After that Photos will work identically to how it was already installed. You can verify the new location by looking Photos preferences.


If it does not then you simply did something wrong, so you will need to go back to Apple's instructions ( Move your Photos library to save space on your Mac ) and find your error and correct it.

Aug 15, 2025 9:35 AM in response to artshot

Congratulations!


Library Repair is well documented, but sometimes we here get focused on a problem and neglect the more general checks. And rebuilding the Library can take a long time for re-syncing for iCloud Photos users, so we're careful in recommending it.


Just for your interest, here is my suggestions for when I have no idea what's going on:

To narrow things down, try these steps:

  • Restart the computer (of course)
  • Re-start in Safe Mode. This bypasses certain potentially disruptive processes, and it often helps. Safe Mode is different for different computers, so see this: 

           Start up your Mac in safe mode - Apple Support 

  • Use another library if you have one, or make a small test Library with a few pictures in it and see if the same thing happens. You can create a new Library by closing Photos and then option-clicking on the Photos icon.
  • Make a new user and see if the same problem recurs with it.  This is a bit harder, because a new user can't access a different user's stuff. You would need to move your Library out of your own user's folder up to the general "Users" folder. 
  • Rebuild your Photos Library--close Photos and re-launch by option-command-clicking the app icon. If you use iCloud Photos, this may force a re-sync that could take days to finish.


The idea is to find out if the problem is with the Library, with your account, or with caches and login items, and stuff like that. One of these steps may fix the problem, but their failure to work also helps figure out what's happening.



Aug 4, 2025 10:19 AM in response to artshot

artshot wrote:

I recently loaded about 30K photos into the Photo app on my iMac desktop, Photo Library is about 1T.
Obviously too big to be stored on my computer's local drive, so I followed Apple's instructions to transfer the library to an external drive which is permanently attached to my iMac.

How is that external drive partitioned and formatted...?

Did you move part or all of the Photos Library to the external drive...?

Here's what I can't understand: my desktop's Photo app has all the images available in the Albums that I setup and all changes are updated on that machine if I make any changes or additions, but the Photos apps on my IOS devices as well as on my laptop do not show these Albums. Why not? On iCloud the images that I loaded into Photo app while the Library were still on my computer's internal HD are available, but any that were loaded after the Library was moved to the external drive are not. If the system has been told where the Photo Library is to be found, why doesn't the system continue to update iCloud so that the photos are viewable on all my devices. My iMac system settings are to Optimize storage so that the originals are not stored locally but in iCloud. Nowhere have I seen it documented that if the iPhoto Library is stored on an external drive your Photo iCloud Library is not updated.

I'm not an iCloud expert, but it sounds like you need to keep the Photos Library on the external drive stored locally and in iCloud for sharing with your other devices.

Aug 15, 2025 10:03 AM in response to Richard.Taylor

Thanks for your response Richard, I must admit to some degree of frustration. It certainly felt as if there was a total focus on addressing a problem that was decided by common consent to be, not properly registering my Photos Library as the System Library. No other possibility was even considered and the helpful suggestions, for which I'm very grateful by the way, were determined to demonstrate to me why I was wrong when I suggested that I knew that my library was the system library. We're going to make this square peg fit in that round hole dammit, if it takes all day!

No other possibility was even considered, and for me the existence of the Library Repair Tool was an unknown unknown. So for me at least, another lesson in problem-solving, sometimes you have to step back and look at the wider picture. If hitting it very hard didn't fix it, hitting it twice as hard isn't likely to work any better.

Thanks for paying g attention.

Aug 15, 2025 10:51 AM in response to artshot

artshot wrote: I must admit to some degree of frustration.

Hold on! We here are just users like you, and some of us hang around here from time to time in case our experience may help someone. It's amazing that we can help at all without seeing your machine and relying on what you tell us-- our AI Mind Reading App is still in development! Much of this depends on what's most probable, which we get from the questions that are asked, here. You are always welcome to take your device to a computer service and pay them for their time.

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Photo library on external drive not syncing with iCloud or other devices

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